Safety-First Visitor Management for Manufacturing
VMS gives manufacturing facilities the tools to manage contractors, enforce safety compliance, and meet OSHA requirements. Safety inductions, PPE acknowledgments, and real-time site tracking, built for the plant floor.
Built for Manufacturing Environments
From contractor onboarding to emergency evacuations, VMS provides manufacturing facilities with the tools to manage every visitor safely.
Contractor Management
Onboard contractors with safety inductions, insurance verification, and skills certification. Track active contracts, site hours, and project assignments from one dashboard.
Safety Inductions
Require visitors and contractors to complete safety induction videos, quizzes, and acknowledgments before entering the facility. No exceptions, no shortcuts.
Hazardous Area Access
Define restricted zones and require additional certifications for access. The system verifies credentials and blocks entry to unauthorized individuals.
Supplier & Vendor Visits
Streamlined check-in for regular suppliers and vendors. Pre-registration, recurring visit schedules, and dedicated loading dock check-in points.
Audit & Inspection Visits
Dedicated check-in flows for regulatory inspectors and auditors. Automatically notify compliance teams and prepare documentation upon their arrival.
Emergency Evacuation
Know exactly who is on-site during an evacuation. Real-time headcounts by zone, muster point assignments, and automated emergency contact notifications.
OSHA-Ready Safety Management
Every safety feature in VMS is designed to help manufacturing facilities maintain compliance and protect everyone on-site.
OSHA Compliance
Maintain records of all safety inductions, PPE acknowledgments, and site access logs as required by OSHA regulations.
Safety Video Inductions
Upload custom safety videos that visitors must watch before check-in. Track completion and require acknowledgment signatures.
PPE Acknowledgment
Require visitors to acknowledge PPE requirements for their specific area. Print PPE requirements directly on their visitor badge.
Insurance Verification
Track contractor insurance certificates, expiration dates, and coverage amounts. Block check-in when insurance is expired.
Certification Tracking
Verify and track safety certifications, licenses, and training records for contractors and recurring visitors.
Incident Reporting
Link visitor records to incident reports. Pull complete visitor history, check-in times, and induction records for any safety investigation.
Manage Contractors from Gate to Exit
VMS tracks the complete contractor lifecycle. From initial onboarding and credential verification to daily check-ins and project completion.
- Pre-registration with insurance and certification upload
- Automated safety induction with video and quiz completion
- Daily check-in with PPE acknowledgment and zone assignment
- Real-time site tracking with zone-based headcounts
- Automated check-out and hours logging for billing
- Complete audit trail for compliance and incident investigation
Contractor Dashboard
Frequently Asked Questions
Can VMS enforce safety inductions before check-in?
Yes. VMS requires visitors and contractors to complete safety induction videos, read and acknowledge safety documents, and pass quizzes before their check-in is approved. You can configure different induction requirements for different visitor types and facility zones.
How does contractor insurance verification work?
When contractors are pre-registered, you can upload their insurance certificates with expiration dates. VMS tracks these dates and blocks check-in when insurance is expired. Automated email reminders are sent to contractors 30, 14, and 7 days before expiration.
Can we track who is in specific zones of the facility?
Yes. VMS supports zone-based tracking. Visitor badges can include authorized zones, and the system maintains a real-time log of which visitors are in which areas. During emergencies, you can generate headcounts by zone for targeted evacuation.
Does VMS help with OSHA recordkeeping?
VMS maintains detailed records of safety inductions, PPE acknowledgments, visitor site hours, and access logs. These records can be exported in multiple formats and are structured to support OSHA compliance documentation requirements.
Can contractors check in at multiple entry points?
Yes. VMS supports multiple check-in kiosks at different entry points: main gate, loading dock, office entrance, and more. Each kiosk can have its own check-in flow while feeding into a single unified dashboard for facility management.
Make Your Manufacturing Facility Safer Today
Join 400+ manufacturing sites that trust VMS for contractor management and safety compliance. Set up in minutes, reduce incidents from day one.