VMS vs Greetly: Visitor Management Compared
Greetly is a solid visitor check-in tool for budget-conscious teams. VMS gives you the same check-in capabilities plus five additional workplace modules - at 54% lower cost. Here is the honest, feature-by-feature breakdown.
51features compared · Pricing verified April 2026 · Based on published plans
The Verdict in Four Cards
How VMS and Greetly stack up on the metrics that matter most.
Price
Modules Included
Integrations
Security & Compliance
51 Features Compared, Category by Category
Green checks mean the feature is included on all paid plans. Labels like “Enterprise” or “Higher tier” indicate plan restrictions.
| Feature | VMS | Greetly |
|---|---|---|
| Visitor Management Core | ||
| Digital Check-in Kiosk | ||
| Visitor Pre-registration | ||
| Badge Printing | ||
| Photo Capture | ||
| Host Notifications (Slack, SMS, Email) | ||
| NDA / Legal Document Signing | ||
| Touchless QR Check-in | ||
| Custom Check-in Workflows | ||
| Returning Visitor Recognition | Basic | |
| Visitor Watchlist / Blocklist | ||
| Group / Event Check-in | ||
| Capacity / Occupancy Limits | ||
| Global Watchlist Screening (OFAC) | Enterprise | |
| Workplace Modules | ||
| Queue Management | ||
| Desk Booking / Hot Desking | ||
| Meeting Room Booking | ||
| Delivery / Package Management | ||
| Attendance & Timesheet Tracking | ||
| Interactive Floor Maps | ||
| Integrations & Platform | ||
| Slack Integration | Basic | |
| Microsoft Teams Integration | ||
| Google Workspace Sync | Calendar only | |
| Outlook / Microsoft 365 Sync | ||
| Okta SSO | Enterprise | |
| Azure AD SSO | Enterprise | |
| REST API Access | Enterprise | |
| Zapier Integration | Limited triggers | |
| Webhooks | ||
| Access Control Integration | ||
| Security & Compliance | ||
| AES-256 Encryption | ||
| SOC 2 Type II Compliance | ||
| GDPR Data Handling | Partial | |
| HIPAA-Ready Configuration | ||
| US-Based Data Centers | ||
| Custom Data Retention Policies | ||
| Full Audit Trail Export | ||
| 99.9% Uptime SLA | ||
| Platform & Hardware | ||
| iPad Kiosk Support | ||
| Android Tablet Support | ||
| Browser-Based Kiosk (No App Install) | ||
| Windows Touchscreen Support | ||
| Offline Check-in Mode | ||
| Multi-Location Dashboard | Basic | |
| Location-Specific Branding | Higher tier | |
| Pricing & Support | ||
| Free Plan Available | ||
| Published Pricing on Website | ||
| Month-to-Month Billing | ||
| Unlimited Check-ins (All Plans) | ||
| Priority Support (< 2hr Response) | ||
| Dedicated Account Manager | Enterprise | |
| Free Migration Assistance | ||
Data sourced from published product pages, G2 reviews, and vendor documentation as of April 2026.
Savings That Scale with Your Locations
Greetly starts at $79/mo per location (Starter). VMS starts at $36/mo per location with all six modules included. The gap widens as you grow.
| Locations | VMS / mo | Greetly / mo | Monthly Savings | Annual Savings |
|---|---|---|---|---|
| 1 location | $36 | $79 | $43 | $516 |
| 3 locations | $108 | $237 | $129 | $1,548 |
| 5 locations | $180 | $395 | $215 | $2,580 |
| 10 locations | $360 | $790 | $430 | $5,160 |
A 5-location company saves $2,580 per year by choosing VMS over Greetly - and gets 5 extra workplace modules at no additional cost.
Note:Greetly's higher tiers ($149-199/mo) increase the savings gap further. If you need Greetly's Standard plan at $149/mo, the same 5-location comparison yields $6,780/year in savings with VMS.
5 Extra Modules Greetly Does Not Offer
Greetly focuses exclusively on visitor check-in. VMS gives you a complete workplace operations platform - all included in the $36/mo price.
Queue Management
Manage walk-in queues with real-time lobby displays, SMS position updates, and average wait-time analytics. Reduce perceived wait times by up to 35%.
Desk Booking
Let employees reserve hot desks, assigned seats, or neighborhood zones via interactive floor maps. Optimize space utilization across hybrid teams.
Meeting Room Booking
Book conference rooms with calendar sync, room displays, automatic release of no-shows, and real-time availability at a glance.
Delivery Management
Log inbound packages, auto-notify recipients via email or Slack, and track pickup with photo confirmation and timestamped audit trails.
Attendance Management
Track employee check-in and check-out, generate exportable timesheets, monitor real-time occupancy, and feed data into payroll systems.
All 5 modules included
No extra cost. No add-ons. No surprises.
Greetly would require 5 separate third-party tools to match this.
Try FreeWhere Greetly Falls Short for Growing Teams
Greetly works well for single-location SMBs that only need visitor check-in. Here is where teams outgrow it.
Single-Purpose Tool
Greetly only handles visitor check-in. As your workplace operations grow, you end up stitching together separate tools for desks, rooms, deliveries, and attendance - each with its own login, billing, and support channel.
Limited Integration Ecosystem
Greetly offers basic Slack and calendar integrations but lacks Microsoft Teams, Okta SSO, Azure AD, webhooks, and REST API access. Enterprise teams need deeper connectivity to their existing tech stack.
No Enterprise Compliance
Greetly provides basic encryption but does not hold SOC 2 Type II certification, HIPAA-ready configuration, or advanced audit trail exports - requirements for healthcare, finance, and government customers.
No Offline Mode
Greetly requires an active internet connection to function. VMS works offline and syncs data automatically when connectivity returns - critical for facilities in areas with unreliable networks.
Basic Analytics
Greetly provides simple visitor logs. VMS offers real-time dashboards, trend analysis, capacity forecasting, and exportable compliance reports across all six modules.
No Access Control Integration
Greetly cannot trigger door unlocks or badge access when visitors check in. VMS integrates with leading access control systems to automate building entry and exit.
Where Greetly Does Well
We believe in honest comparisons. Here is what Greetly does right.
Drag-and-Drop Builder
Greetly's workflow builder is intuitive and lets non-technical admins customize check-in flows quickly.
iPad & Android Support
Greetly supports both iPad and Android tablets natively, giving hardware flexibility for kiosk deployments.
Transparent Pricing
Greetly publishes its pricing publicly ($79-199/mo), which is refreshing in an industry where many vendors hide costs.
Bottom line: Greetly is a good choice for cost-conscious SMBs and coworking spaces that only need visitor check-in. If you need a broader workplace platform, more integrations, or enterprise-grade compliance, VMS delivers all of that at a lower price point.
VMS vs Greetly - Common Questions
Answers to the questions we hear most from teams evaluating both platforms.
How does VMS compare to Greetly for visitor check-in?
Both platforms handle core visitor check-in well, including badge printing, host notifications, pre-registration, and customizable workflows. Greetly is known for its drag-and-drop workflow builder. However, VMS matches this customization while also including five additional workplace modules (desk booking, meeting rooms, queue management, delivery, and attendance) at a lower price point: $36/mo vs Greetly's $79/mo starter plan.
What does Greetly do better than VMS?
Greetly has a well-regarded drag-and-drop check-in workflow builder that makes initial setup intuitive. It also supports both iPad and Android natively, which VMS does too. However, Greetly's advantages are limited to the visitor check-in use case. If you need any workplace management beyond visitor check-in, such as desk booking, room scheduling, or package tracking, you would need to purchase additional third-party tools alongside Greetly.
Is Greetly cheaper than VMS for a single location?
No. Greetly's starter plan begins at $79/mo per location for visitor management only. VMS Professional starts at $36/mo per location and includes all six modules. Even for a single location, VMS saves you $43/mo ($516/year) while delivering significantly more functionality. VMS also offers a free plan for small offices, which Greetly does not.
Does VMS support the same customizable check-in workflows as Greetly?
Yes. VMS supports fully customizable check-in workflows with conditional logic, custom questions, document signing (NDA, safety waivers, health screenings), photo capture, and branded welcome screens. Every field, step, and notification trigger is configurable without code.
How much can a 5-location company save by choosing VMS over Greetly?
A 5-location company pays $180/mo with VMS vs $395/mo with Greetly, saving $215/mo or $2,580 per year. That calculation uses Greetly's $79/mo starter plan. If you need Greetly's higher tiers ($149-199/mo), the savings with VMS grow even larger. Plus, VMS includes desk booking, room scheduling, queue management, delivery tracking, and attendance - modules that would require separate paid tools on top of Greetly.
Does VMS work offline like Greetly?
VMS offers a full offline check-in mode. If your internet connection drops, visitors can still check in at the kiosk. All data syncs automatically when connectivity is restored. Greetly does not offer an offline mode, meaning an internet outage can halt your check-in process entirely.
Can VMS integrate with access control systems?
Yes. VMS integrates with leading access control platforms, allowing you to automatically grant or revoke building access when visitors check in or out. Greetly does not offer access control integrations, which means front desk staff must manually manage access badges or key cards for every visitor.
Is VMS secure enough for regulated industries (healthcare, finance)?
VMS is built for enterprise compliance with SOC 2 Type II certification, GDPR-compliant data handling, HIPAA-ready configuration, AES-256 encryption, and a 99.9% uptime SLA. Greetly offers basic encryption and US-based hosting but lacks SOC 2 certification and HIPAA readiness, making VMS the stronger choice for regulated environments.
How easy is it to migrate from Greetly to VMS?
VMS offers free migration assistance for teams switching from Greetly. Our onboarding team helps you import visitor logs, recreate custom workflows, configure integrations, and train your front desk staff. Most migrations are completed within one business day with zero downtime.
6 Modules. $36/Month. Zero Compromise.
Get everything Greetly offers plus five additional workplace modules. Start free, upgrade when you are ready, and save up to $2,580/year for a 5-location deployment.
No credit card required · Free migration from Greetly · Setup in under 1 hour