Visitor Management System
Know who's in your building.
Every second of the day.
Replace paper logbooks with a digital check-in that takes under 30 seconds. Photo capture, badge printing, instant host alerts, watchlist screening, and an audit trail that's always ready.
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Workplaces
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Avg Check-In
0.9%
Uptime
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Rating
Still using a paper logbook?
Here's what that actually costs your organization.
Zero Privacy
Every visitor reads the names, companies, and phone numbers of everyone who signed in before them.
No Security Screening
Paper can't screen against watchlists, verify IDs, or alert security to banned individuals.
Hosts Don't Know
Front desk forgets to call, the visitor waits 15 minutes, and your company looks unprofessional.
Compliance Liability
Auditors ask for last quarter's visitor log. You hand them a binder with illegible handwriting and coffee stains.
3+ Minute Check-Ins
During rush hour, a queue of visitors forms at reception. Each one waits to hand-write their details.
Can't Scale
Got 5 locations? That's 5 separate logbooks with no central view. Good luck running a compliance report.
How visitor check-in works
From invite to badge print in under 30 seconds.
Host sends invite
Your employee pre-registers the visitor from the dashboard or calendar. The visitor receives an email with a QR code and directions.
Visitor self-checks in
At the lobby, the visitor scans the QR code on the tablet or enters their details manually. Photo is captured and NDA is signed digitally.
Screening & notification
VMS screens the visitor against your watchlist, sends an instant notification to the host, and prints a branded badge automatically.
Visit is logged
The entire visit — check-in time, photo, signed documents, host, check-out — is stored in an encrypted, audit-ready log you can search and export anytime.
Everything you need for secure visitor management
Eight core capabilities that replace your paper logbook, front-desk phone calls, and spreadsheet workarounds.
QR Code & Contactless Check-In
Visitors scan a QR code from their invite email or the lobby tablet. No typing, no waiting. Pre-registered guests check in under 10 seconds.
Automatic Badge Printing
Branded visitor badges print instantly with name, photo, host, access zone, and expiry time. Works with Dymo, Brother, and Zebra printers.
Instant Host Notifications
The moment a visitor checks in, their host gets an alert via Slack, Microsoft Teams, SMS, or email. No more lobby phone calls.
Watchlist & ID Screening
Screen every visitor against your internal watchlist in real time. Flag banned individuals, require ID verification, and block unauthorized access automatically.
Digital NDA & Document Signing
Visitors sign NDAs, safety waivers, or health declarations on the tablet during check-in. Documents are stored digitally and linked to the visitor record.
Photo Capture & ID Verification
Capture visitor photos automatically during check-in. Optional government ID scanning for regulated environments like defense, pharma, and data centers.
Analytics & Compliance Reports
Real-time dashboards show who is in your building right now. Export visitor logs as CSV or PDF for audits. Filter by date, host, company, or location.
Multi-Location Management
Manage visitor policies across 1 or 100 locations from a single cloud dashboard. Enforce consistent check-in flows, watchlists, and compliance rules everywhere.
Digital VMS vs. paper logbook
Side-by-side. No spin. Just facts.
Enterprise-grade security
Built for organizations where compliance is non-negotiable.
GDPR
Full EU privacy compliance
SOC 2
Type II on track for 2026
CCPA
California privacy compliant
AES-256
Encryption at rest & in transit
HIPAA
Healthcare-ready safeguards
99.9% SLA
Enterprise uptime guarantee
Built for every industry that welcomes visitors
Works with tools you already use
100+ integrations. Connect in minutes.
What is a visitor management system?
A visitor management system (VMS) is cloud-based software that digitally records, tracks, and manages everyone who enters a workplace. It replaces paper sign-in sheets with automated check-ins using QR codes, badge printing, host notifications, watchlist screening, and secure, searchable visitor logs.
Modern visitor management systems serve five core functions: security (ID verification, watchlist screening), compliance (GDPR, HIPAA, CCPA audit trails), efficiency (30-second check-ins vs. 3+ minutes with paper), visibility (real-time dashboard of who is on-site), and professionalism (branded badges, instant host alerts, zero lobby waiting).
Organizations in the US and Canada typically adopt a VMS when they need to meet regulatory requirements, improve building security, reduce front-desk workload, or create a better first impression for clients, candidates, and contractors.
Types of visitor management systems
Cloud-Based
Multi-location, 5-min setup, automatic updates, accessible from anywhere
On-Premise
Full data control, high infrastructure cost, IT maintenance required
Paper-Based
No verification, no audit trail, GDPR non-compliant, cannot scale
Frequently asked questions
Everything you need to know about visitor management systems.
VISITOR MANAGEMENT IS JUST THE BEGINNING
Get the full bundle. 6 modules. One price.
VMS includes visitor management plus queues, attendance, deliveries, meeting rooms, and desk booking — all in every plan. No add-ons, no per-module fees. Starting at $20/mo.
No credit card required · Free plan available · Setup in under 5 minutes